MARQUET – internal procurement catalogue

MARQUET in brief

„MARQUET is a managed, coordinated in-house e-shop.“

MARQUET is fundamentally a list consisting of items taken from the winning bids of tenders organised by the operator. Selected employees can make orders from this list in accordance with their rights. They do this by filling a basket in the same way as in a normal eShop. The rights of each selected employee can be limited by budget, category choice, duration and supervisory approval.

MARQUET is an internal marketplace for both contracting authorities and companies. It is designed for managing, automating and simplifying repeat purchases, as well as making savings. Its use results in savings in financial resources, staffing and a lot of time.

MARQUET is suitable for simplifying a wide range of repeat purchases such as fasteners, cleaning and hygiene supplies, office supplies, lubricants, protective equipment, medical supplies, information technology, office equipment, furniture and more.

Clear & elegant

The dashboard displays an overview of the most important information - drawing from defined budgets, requirements for processing, new items in the catalogue, etc.

Intuitive search enables fast and precise searching for required items, either by categorization tree or full-text search in catalogue or product groups.

The detailed description for each product includes all necessary information and is structured in two levels: product information and information about the supplier’s offer and specifications.

Big benefits of MARQUET

Significant time savings for the procurement team
Reduction in transaction costs
Unification of procurement practice and processes
Simplification of recording and checking expenditure by division into departments and individuals
More efficient handling of time-consuming and financially insignificant items in the shopping cart
Motivation of internal customers and increased credibility of the procurement team
Optimization of supply management and supplier portfolio

More information about the MARQUET solution >>

How MARQUET works?

HOW IS MARQUET FURNISHED WITH PRODUCTS AND SUPPLIERS?

Winning items from tenders, eAuctions and inquiries, as well as direct purchases, are sent to MARQUET’s “garage”, where an administrator checks the completeness of the data, and then puts the items in the relevant catalogue category and selects the moment of publication. If the virtual stock of any item in MARQUET falls below a set limit, the system informs the catalogue administrator.

HOW DOES ORDERING WORK?

The requirement (pre-order) of an employee for a specific product and its quantity, summarized according to the contents of the “basket”, is passed on to the client's economic instrument and here it is transformed into a classic order. According to the contractually agreed rules with the supplier, orders can only be sent after the required quantity has been accumulated. MARQUET can also send orders directly to the supplier. Another setting allows the sending of orders directly from MARQUET.

HOW DOES IMPLEMENTATION WORK?

The opening of MARQUET for internal procurement is preceded by an implementation process which will enable the preparation of the solution tailored precisely to the organisation's. Products can be categorized and shared with experience of their selection. Permissions for individual employees can be set with regard to the organizational structure of the company.

Ekonomical & efficient

The economic impact of moving part of competitive procurement into an internal procurement catalogue while facilitating the management of requirements to subordinate economic operators is extraordinary. At the beginning there is usually a feeling of restraint, but after the first days it becomes one of relief and satisfaction. It provides a detailed overview of the quantity and prices of purchased commodities across all directly managed organizations, and online generation of reporting.

Distincion, intuitiveness and simplicity!

MARQUET is user-friendly and easy to work with. This is an integral feature of all PROEBIZ solutions and this is definitely no exception: no unnecessary clicking and no great complexity. The solution is built so that anyone can carry out purchases at any time without demanding courses or training and you even can place your order from your mobile. Once the approval and procurement budgeting processes have been set up correctly, MARQUET works with maximised automation, so that each user can deal with exactly what concerns them and keep track of just their own tasks.

18 key features of MARQUET

„Each feature of the catalogue works with the others like the gears in a machine.“

Schedules and drawdown limits adjustable for individual departments, commodities or users.
The ability to connect to external procurement solutions allows the direct integration of items from existing software.
Customizable categorization of items in accordance with the organization's internal commodity requirements and structure.
Bulk import/export of items, logs and data needed for reports and statistics.
Automatic ordering system enabling automatic sending of approved orders to the supplier.
Displaying of user favourites and most frequently purchased commodities.
Recording and checking as a self-regulating mechanism adjustable for categories, departments or roles.
Clear user navigation panel with information on order status, new catalogue items and user tasks to be processed.
Flexible approval process for individual categories, roles and organisational units including optional financial thresholds and order quantities.
eShop ordering system with its integrated shopping cart increases convenience for the internal user.
Automatic updating of information on item status and availability based on orders and terms and conditions.
Garaging items as a control step before adding updated items to the marketplace.
Overviews, reports and analyses form an important management tool for procurement management with options for overviews and partial details.
Management of rights and roles allowing maximum adaptation to the established remit practices of the organization.
Comments on orders as personalized information for approvers or suppliers.
Individually customizable email notifications for important task reminders.
Full-text search with suggestions known from classic e-shops for increased user convenience and user-friendliness when searching.
The ability to connect to external economic systems allows for the integration of purchase orders with accounting and other systems.